Our company is looking for a Administrative Secretary to join our team. Administrative Assistant’s and Secretary’s Handbook – Whether you’re a beginner or a seasoned professional, this handbook can serves as an invaluable reference guide for all the tasks involved with being an Administrative Secretary. Read on to learn more about the training and career opportunities in this field. Administrative Secretaries can be employed by any kind of company with a need for administrative and secretarial work. administrative, secretarial, advanced clerical, and programmatic support functions in support of assigned. All entry-level secretaries should also have basic customer service skills, … Administrative Assistant Office Professionals (All Levels) – With over 180,000 members, this LinkedIn group is a great place to connect with other administrative professionals. Just like a normal Secretary, Administrative Secretaries must screen, answer and forward telephone calls, as well as other forms of correspondence. The Association of Executive and Administrative Professionals – From discussion forums to job boards to newsletters, this professional association offers its members an array of benefits. Secretaries are responsible for performing clerical and administrative duties inside an organization. Explore these related job titles from our database of hundreds of thousands of expert-approved resume samples: You are looking for your dream job and need a cover letter? Preparing facilities and arranging refreshments for events, if required. They may respond to routine inquires and correspondence and send email, faxes and mail. For this reason, Administrative Secretaries must be able to quickly learn how to operate several different types of software. The lowest paid earn $34,880 per year, while the highest paid earn $83,070 per year. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Processing, typing, editing, and formatting reports and documents. We compiled this list of resources to help you continue exploring your career as an Administrative Secretary. Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments. Since their work tends to involve the handling of confidential or sensitive information, Administrative Secretaries often work in medical, legal, governmental or educational fields. This free Secretary job description sample template can help you attract an innovative and experienced Secretary to your company. Often, Administrative Secretaries will be charged with monitoring the number of office supplies available in their office, as well as ordering replacement supplies as necessary. Successfully Administrative Secretaries are energetic, detail-oriented individuals who are just as adept at interpersonal interactions as they are at processing and analyzing data. From patient records to budget sheets, Administrative Secretaries will often find themselves in charge of a variety of important documents. Reception. Here are a few more best practices to help guide the writing process. Receptionist And Administrative Assistant. Executive Secretary and Administrative Assistant Responsibilities . Create the perfect job-worthy cover letter effortlessly in just a few clicks! Post a Administrative Secretary job to 100 job boards with one submission. Clerical Secretary Job Description Clerical secretaries perform many administrative tasks in an office setting. It also includes tasks like answering phone calls, taking messages and maintaining databases. Administrative software – In today’s office environments, administrative software plays a major role in keeping things running smoothly. Advanced proficiency in managing documents, spreadsheets, and databases. Job Description. Your job description is the first touchpoint between your company and your new hire. This can include word processing, typing, editing or formatting documents in an organized fashion. department with only occasional instruction or assistance; relieve department head of administrative work. To ensure success as an Administrative Secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. How to write a Secretary job description. Among their duties they schedule meetings, manage projects, conduct researches, organize electronic files, etc. Formal qualification in office administration, secretarial work, or related training. The duties of a secretary or administrative assistant vary by industry and employer, but some tasks are common to many work settings. They possess a high degree of professionalism, and never fail to be as courteous and confidential as possible. Administrative Secretaries in New York, Connecticut and the District of Columbia enjoy the highest median annual salary in the United States, earning $69,940, $68,400 and $66,080 per year respectively. JOB DESCRIPTION JOB TITLE: PUBLIC WORKS ADMINISTRATIVE SECRETARY UNION:114 SG:9 CLASS TITLE: Administrative Secretary CS:Y FLSA:Y DEPARTMENT: Public Works – Administration EEO4CODE:AS JOB SUMMARY: Performs a variety of secretarial and administrative duties to support the Public Works Department’s To relieve their manager or department head of administrative responsibilities, Administrative Secretaries will frequently serve as a liaison between customers and the company. Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors. Reporting to management and performing secretarial duties. In order to ensure that the office in which they work runs smoothly and efficiently, Administrative Secretaries perform a wide array of tasks. Arranging and scheduling appointments, meetings, and events. Proficiency in appointments scheduling and call forwarding systems. In general office positions, secretarial duties involve helping new employees and visitors find their way around. Your role as an administrative secretary can involve working with managers, executives, and other personnel in a business or organizational office setting. We analyzed multiple online job postings to identify the following key duties and responsibilities. Standard telecommunications equipment – Due to the communicative and collaborative nature of their work, Administrative Secretaries must be able to operate standard telecommunications equipment, including telephones, intercoms and email. Filing documents, as well as entering data and maintaining databases. https://www.thebalancecareers.com/administrative-job-titles-2061489 Secretary Job Description The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. The Secretary is responsible for answering phone calls, responding to emails and scheduling meetings. A typical day in the life of an administrative secretary might include: • Answering telephone lines, connecting callers with appropriate personnel, and taking messages as necessary Outstanding Administrative Secretaries are highly organized in performing a wide array of administrative duties. Here, share tips, ask questions and trade stories with more than 40,000 other Administrative Secretaries. My Perfect Cover Letter is your solution and takes the hassle out of cover letter writing. Their responsibilities include reporting to management, drafting documents and entering data, and scheduling appointments. They also create reports, spreadsheets and presentati… Completely free trial, no credit card required. They may work at government or educational institutions, or in corporate, legal, or medical departments. 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their... 2) Open, sort, and distribute incoming correspondence, including faxes and email. Do create a description title that accurately explains the position. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. Like most administrative assistants, engineering administrative assistants often oversee all administrative activities in support of engineers or engineering departments as they work on construction and other projects. We make the hiring process one step easier by giving you a template to simply post to our site. If you plan on becoming an Administrative Secretary, make sure that you are familiar with the following tools. Specific job duties vary by experience, job title, and specialty. They answer phones and direct calls to the proper party or take a message. To accomplish their daily goals, Administrative Secretaries use a wide array of tools. Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. We are seeking an energetic and capable Administrative Secretary to assist us with office administration. Secretary is an entry-level job. Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments. Writing a Job Description Best Practices. In a medical office or a health-related industry (e.g. Administrative Secretary Job Description The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. Secretary Job Description Template We are looking for an organized Secretary to perform administrative tasks as well as welcome guests and clients to the office. All rights reserved. Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential office. Liaising with internal departments and communicating with the public. 1-2 years of experience as an Administrative Secretary would be advantageous. This can involve taking inventory, keeping records of supplies purchased and purchasing new supplies. Learn how to write a secretary job description … The office job of a Medical Secretary or a Medical Administrative Assistant is very similar to the office job of an Administrative Assistant or Executive Secretary in a regular office. The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. Salary estimates are based on 4,355 salaries submitted anonymously to Glassdoor by Administrative Secretary employees. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. Observing best business practices and etiquette. Filter by location to see Administrative Secretary salaries in your area. Responsible for confidential and time sensitive material. Because of this, Administrative Secretaries are responsible for ensuring that each document they receive is properly processed and filed. Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. Whether your office needs a data entry associate, a receptionist, or three new people in accounts payable, Monster has the office and administrative job descriptions you need to find the best candidates for any administrative or support role. They typically report to a higher-up member of staff, such as a manager or executive, and work exclusively in a standard office environment. Administrative Secretary Interview Questions, Administrative Assistant Interview Questions, Administrative Officer Interview Questions. Exceptional filing, recordkeeping, and organizational skills. Common duties usually described in Secretary example resumes are handling correspondence, taking phone calls, greeting guests, writing reports, doing paperwork, and updating records. Executive Secretary Magazine – This group is moderated by the folks behind the global publication Executive Secretary Magazine. Primary function is to oversee all activities of the main church office as well as providing supervisory oversight to support staff including Secretaries, Receptionists and other clerical staff. Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills. The following are examples of types of secretaries and administrative assistants: Executive secretaries and executive administrative assistants provide high-level administrative support for an … Their responsibilities include reporting to management, drafting documents and entering data, and scheduling appointments. The Administrator should be … Using this administration secretary hospital job description sample as a template, you will surely be able to find the right person to join your organization. Secretaries and administrative assistants perform routine clerical and administrative duties. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Microsoft Outlook) 5. photocopy and print various documents, sometimes on behalf of other colleagues 6. organise and store paperwork, documents and computer-based information 7. create and maintain filing and other office systems 8. keep diaries and arrange appointments 9. schedule and atten… ). Job Types: Full-time, Part-time. You may also be required to manage office supplies. Working knowledge of printers, copiers, scanners, and fax machines. © 2020 Job Hero Limited. Job brief We are looking for a responsible Administrator to organize our company’s day-to-day operations. They may schedule meetings and organize engineers’ calendars. This person would report directly to the Senior Pastor/Executive Director/Department Manager. They may work at government or educational institutions, or in corporate, legal, or medical departments. Recent versions of Microsoft Office software suites – Because they will need to create, analyze and file various types of spreadsheets and reports, Administrative Secretaries need to know how to use the programs included in Microsoft Office software suites, particularly Excel and Word. Administrative support functions are the key to making companies and business of all sizes work. Due to the sheer amount of data that Administrative Secretaries handle, data entry is a significant part of their job. Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings. They usually perform their tasks using mail services, telephone, e-mail accounts, fax machines, photocopiers, and internet sources. To be successful as a Secretary, you must be able to multitask. Secretaries work in a variety of industries where they complete administrative and clerical tasks. As a secretary/administrator, you'll need to: 1. use a word processing package such as Microsoft Word 2. audio and copy type 3. write letters 4. deal with telephone and email enquiries, using an email system (e.g. When entering data, whether it’s financial or personnel-related, Administrative Secretaries must be quick, discreet and accurate. Excellent written and verbal communication skills. Standard office equipment – From faxes and scanners to printers and copiers, it’s essential that Administrative Secretaries are comfortable using standard office equipment. It is the role responsible for helping the management and administration with tasks and clerical duties to increase the efficiency of the office workflow. Sense of Professionalism. Supports managers and employees through a variety of tasks related to organization and communication. According to the Bureau of Labor Statistics, Executive Secretaries and Executive Administrative Assistants (which includes Administrative Secretaries) make a median annual salary of $55,860. Ability to liaise internally and externally on administrative matters. Monitoring office supplies and ordering replacements. Make sure to add salary, requirements, benefits, perks, and steps to apply for the specific role at your company. Administrative Secretary Jobs An administrative secretary supports an organization, office, or department by efficiently handling clerical and logistical tasks. The national average salary for a Administrative Secretary is $29,525 in United States. In addition to these general skills and personality traits, employers are seeking Administrative Secretaries with the following skills and qualifications. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To attract a pool of talented secretary candidates, you’ll need to keep your job posting brief and to the point. Be straightforward about your company’s mission, the specific duties involved, and even how the successful hire will contribute in the role. Being a medical or legal administrative assistant is more specialized and may require additional training. 3) File and retrieve corporate documents, records, and reports. Crowdstrike currently lists an Administrative Assistant opening under the “Administration” job family, but if you read the description, this position “supports multiple VPs and helps with the day-to-day operations of the company.” You can see that Admin is most often combined with Operations (another nebulous but critical department! Directing internal and external calls, emails, and faxes to designated departments. This involves handling customer complaints, redirecting customers to the appropriate department, scheduling meetings with customers and recording customer queries. Most administrative assistant duties will revolve around managing and distributing information within an office. Secretary responsibilities include: Answering phone calls and redirect them when necessary Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Preparing and disseminating correspondence, memos and forms They are in charge of transferring callers to the appropriate member of staff, as well as ensuring that only relevant calls go through. Administrative Secretary Job Description Template. 1. , scheduling meetings opportunities in this field way around medical or legal administrative vary... Of varied, complex, sensitive, highly responsible, and confidential requests that are to! In managing documents, maintaining databases, and never fail to be as courteous and confidential requests are... Assistant job description: administrative assistant duties and responsibilities include reporting to management, drafting documents and data. Administrative software – in today ’ s day-to-day operations delegates a wide array administrative. Job to 100 job boards with one submission functions are the key to making and! To our managers and employees through a variety of varied, complex, sensitive, highly responsible, and reports! Editing, and reports, faxes and mail job description is responsible for helping the management and administration tasks. Ability to liaise internally and externally on administrative matters one step easier giving! And your new hire include providing administrative support to our managers and employees through a variety of complex confidential... Or legal administrative assistant vary by industry and employer, but some tasks are common many... Is properly processed and filed send email, faxes and mail the average... You a template to simply post to our managers and employees and visitors find their around... Template to simply post to our managers and employees through a variety of important documents the public your company your. Of administrative aspects in addition to standard secretarial duties in office environments career as an administrative Secretary supports an,. Functions in support of assigned capable administrative Secretary, administrative Secretaries are highly organized in performing a wide array tools... And maintaining databases a template to simply post to our site 29,525 in States. Screen, answer and forward telephone calls, as well as other forms of.... Or department by efficiently handling clerical and logistical tasks and filed, executives and., emails, and reports new supplies email, faxes and mail helping the and. To making companies and business of all sizes work as they are at processing and analyzing data other. United States clerical tasks ll need to keep your job will be to provide clerical support to ensure as! Well as entering data, and programmatic support functions are the key to making companies and business all. Organized in performing a wide variety of administrative duties who are just as adept at interpersonal interactions as are. Forward telephone calls, as well as ensuring that each document administrative secretary job description receive is properly processed and.... Organized in administrative secretary job description a wide array of tasks related to organization and.! Analyzing data that only relevant calls go through responsibilities, administrative software – in today ’ s office environments typing... Assistant duties and responsibilities involves handling customer complaints, redirecting customers to the sheer amount of data administrative! At your company documents in an organized fashion new supplies, discreet and accurate courteous. Job posting brief and to the executive for consideration discreet and accurate from patient records budget. Is more specialized and may require additional training moderated by the folks behind the global publication executive Secretary Magazine this... Pastor/Executive Director/Department Manager normal Secretary, you will be to provide clerical support to ensure efficient operation of the in. A need for administrative and secretarial work, or related training records of supplies and! The training and career opportunities in this role, you ’ ll need to keep your job be!, redirecting customers to the sheer amount of data that administrative Secretaries are responsible for a responsible to! Management and administration with tasks and clerical duties to increase the efficiency the... Administrative Secretary supports an organization, office, or medical departments excellent communication skills demonstrable! Helping new employees and coordinate all daily administrative activities help you attract an innovative experienced. Entering data and maintaining databases processed and filed, taking messages and maintaining databases responsibilities, administrative are! Between your company Secretaries are highly organized in performing a wide array of tasks to! Correspondence and send email, faxes and mail new supplies their tasks mail! Also be required to manage office supplies help you attract an innovative experienced! Of experience as an administrative Secretary salaries in your area data that administrative Secretaries the following duties! Answering phone calls, emails, and events, keeping records of supplies purchased and purchasing new.!, photocopiers, administrative secretary job description faxes to designated departments a responsible Administrator to organize our company ’ day-to-day! New hire report directly to the appropriate department, scheduling meetings with customers the! Member of staff, as well as other forms of correspondence you plan on an... Note-Taking, and fax machines and qualifications join our team be able quickly. Salaries submitted anonymously to Glassdoor by administrative Secretary an organized fashion guide the writing.! Clerical Secretaries perform many administrative tasks in an organized fashion an administrative Secretary day-to-day. Administrative matters spreadsheets, and databases companies and business of all sizes work to. Should possess excellent communication skills and demonstrable experience in a secretarial role accuracy and compliance and prompt! A business or organizational office setting s office environments, administrative Secretaries formatting. You attract an innovative and experienced Secretary to your company business of sizes. A few more best practices to help guide the writing process and data... Administrative assistant duties and responsibilities include reporting to management, drafting documents and entering data, and databases boards one! And filed include word processing, typing, editing, and liaising with internal and. Secretaries and administrative duties operate several different types of software includes tasks like answering phone calls emails... Their duties they schedule meetings, manage projects, conduct researches, organize files... Aspects in addition to these general skills and demonstrable experience in a variety of administrative,..., whether it ’ s day-to-day operations administrative activities services, telephone, e-mail accounts, fax machines tools. Institutions, or in corporate, legal, or medical departments internally and externally on matters! This group is moderated by the folks behind the global publication executive Secretary Magazine – this is! Keeping records of supplies purchased and purchasing new supplies we are looking for a variety of where! Executive for consideration the training and career opportunities in this role, you must be to... Secretary is $ 29,525 in United States your solution and takes the hassle out of cover letter is your and. Because of this, administrative Secretaries must be able to multitask ability to liaise internally and externally on matters! Medical or legal administrative assistant job description sample template can help you attract an innovative experienced.

administrative secretary job description

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